Information, Resources and Logistics for Speakers and Sponsors

This page has been set up as a resource for Speakers and Sponsors at the 5th Submarine Science, Technology and Engineering Conference (SubSTEC 5) to be held at the Esplanade Hotel, Fremantle;  18-21 November 2019.  As details for the Conference are finalised, we will provide detailed information to assist you in preparing for presentation of your paper.  Here you are able to:

  • Download the Call for Papers by clicking here.

  • Upload your paper, presentation, abstract, biography and image by clicking here. (Images should be Hi-res & not part of Bio sheet)

  • Obtain useful information about the venue, your role in the Conference and how we can support you.

  • To obtain information about sponsorship opportunities, click here. Information for banners and promotional material here.

Call for Papers

The Call for Papers link here.

Submission Timetable

The table below can scroll horizontally

Items Deadline
Submission of Abstracts (MS Word Max 250 words) 8 May 2019
Notification of acceptance of abstracts.  Submission of Bio and HiRes photo (separate files) 16 May 2019
Full draft papers that are being offered for publication in  MS Word
(A4 Paper size)  (download template by clicking here)  
23 Jul 2019
Notification of acceptance of papers (if applicable) 25 Sep 2019
Submission of final papers (upload link here) 30 Sep 2019
Submission of presentation slides (upload link here) 4 Nov 2019
Delivery of Promotional Material (address below) 8 Nov 2019
Delivery of Banners (Download Delivery Docket here) 15 Nov 2019
Collection of Banners 21 Nov 2019

Speakers' Files

Use this simple form to assist us in keeping all uploads accessible from one file.

Presentations should be prepared in MS PowerPoint and set up in 16:9 format (widescreen). To adopt this format, select File>Page Setup... and select 'Slides sized for: On-screen shown (16:9). Use of the 4:3 format will have an effect on the presentation and will result in graphics and text becoming distorted.

Conference Registration

General Entitlements

Invited Plenary Speakers are guests of the SIA and are entitled to free registration for the entire conference and free attendance at the Reception and Dinner.
Presenters of accepted papers on Wednesday 20th and Thursday 21st November 2019 are entitled to free registration for the day of their presentation.  

To assist with conference management and catering, we require that all Guest speakers and Presenters of papers (whether invited or not) register for the conference. Once Presentations have been accepted, you will be advised of a promotional code which, when entered, will allow you to register for the 3 Day Conference only ticket at a discounted rate that incorporates your existing discount status.  Presenters wishing to register for additional (chargeable) events (eg Reception, Dinner) should do so on the same ticket.

For any further information please contact the Conference Committee   +61 413 133 391   

Promotional Material

If you have an entitlement for promotional material to be placed in delegates' satchels, please deliver to:


19 Roberts Road (West)

Osborne Park

WA 6017

All promotional material should be delivered not later than Friday 8 Nov 2019.  Please allow for 300 delegates. The SIA is not responsible for the printing of promotional material.

Banners and Deliveries for the Venue

Stand-up Banners should be dispatched to the Esplanade Hotel (for SubSTEC 5), Collie Street Loading Dock, Fremantle WA 6160. Deliveries should arrive not later than Friday 15 Nov 2019.

Also note that companies are responsible for arranging removal of the banners after completion of the conference.

Download printable Delivery Docket by clicking here.

SIA Conference Sponsors

Thales - Bronze Sponsor [more]
Lockheed Martin Australia - Bronze Sponsor [more]
ASC Pty Ltd - Bronze Sponsor [more]
WA Defence Review - Media Partner [more]
MacTaggart Scott Australia - Reception Sponsor [more]
Babcock Pty Ltd - Satchels Sponsor [more]
Safran Electronics & Defense Australasia - Dinner Wines Sponsor [more]
BMT [more]
Saab Australia - Lanyards Sponsor [more]
JFD Australia - Tuesday Lunch Sponsor [more]
Nova Systems - Name Tags Sponsor [more]
HTR Group - Wednesday Lunch Sponsor [more]
Defence SA - Pre-Dinner Drinks Sponsor [more]
BlueZone Group - Tuesday Morning Session Break [more]
PGM Environment - Tuesday Afternoon Session Break Sponsor [more]
JEDS - Wednesday Morning Session Break Sponsor [more]
APC Technology - Thursday Morning Session Break Sponsor [more]
AECOM - Ruby Sponsor [more]
Jacobs Australia - Opal Sponsor [more]
BMT - Opal Sponsor [more]

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